Canon imageFORMULA R40 Office Document Scanner Rec
Original price was: $399.00.$249.00Current price is: $249.00.
Price: $399.00 - $249.00
(as of Mar 13, 2025 01:00:55 UTC – Details)
The Canon imageFORMULA R40 Office Document Scanner Receipt Edition is simple to set up and easy to use. Connect to your workstation with the included USB cable and quickly scan, read, and directly upload batches of business receipts to Intuit QuickBooks Online with the included software.
Utilize the included software to quickly scan batches of receipts and invoices to extract contents such as payee, amount, date, etc., and automatically upload information directly to Intuit QuickBooks Online or another third-party cloud service.
A variety of document types and sizes can easily be scanned and digitized, creating keyword searchable and editable files and organizing document information.
With single-button operation, you can increase productivity by scanning documents quickly and intuitively.
Fast and efficient, with a top scanning speed of up to 40 pages per minute, the R40 scanner allows you to process large stacks of paper quickly and easily.
Includes easy-to-use CaptureOnTouch Scan to Quickbooks Online Plugin.
9 reviews for Canon imageFORMULA R40 Office Document Scanner Rec
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Original price was: $399.00.$249.00Current price is: $249.00.
JBV –
Great little home scanner. Worth the price if you have a lot of scanning to do. Back up to 5 stars
My old laptop died that I used to use this scanner on with no issues (I think it was originally Windows 7 that was upgraded to Windows 10). My new desktop has Windows 11 and each time I want to use the scanner, I have to re-install the TWAIN software to get the scanner to work as the software ‘forgets’ what scanner is attached to the computer. After I finish using the scanner and some unknown amount of time passes, the software ‘forgets’ again what scanner it is connected so and I have to re-install the software the next time I want to use it. Totally unacceptable and no workaround seems to be available from Canon other than to keep reinstalling the software each time I want to use the scanner. I would have returned the scanner if this has happened from the word go.Put the rating back up to 5 star after I deleted the Canon scanner software on my computer and re-installed it completely. Voila, no more losing the connection between the software and the scanner. Yeah, for all the years I’ve been using computers, I should have thought of removing and re-installing the software. With that issue gone, it’s a really nice scanner especially for scanning significant numbers of pages.I was looking for a printer so I could put several boxes of old engineering paperwork into electronic format.So far, I’ve been really impressed with the R40. I can scan with my current printer but it’s sloooooow, noisy and less than stellar quality. Definitely not a candidate for what I wanted to do.Setup was easy. You have to download the software which is 525 Mb. I missed the note on the download page directing US customers to an download link. My download speeds weren’t great but it did come down. Installation went with no problem.Pros1. Fast. The first time I ran about 4 or 5 pages through it, the scanner was set on 200 dpi greyscale and the pages just whipped through the feeder. I thought both sides could not have scanned but everything was there. Even on 300 dpi color it’s pretty fast (max is 600 dpi). Compared to the scanner built into my printer, it’s another whole other level of speed. I can’t prep the next batch in time to keep up with the scanner.2. The scanner says it will rotate pages into the correct orientation and overall it does a really good job. I finally found the section in the scanner software that allowed me to rotate a page that scanned in the wrong orientation (having it worked into a right mouse click with some other options would be useful Canon). I want to do some more testing but a couple of tests I did with flipping some pages or putting all the pages in upside down had them all come up in the right orientation (as mentioned, I had some early problems with some scans but that doesn’t seem to be an issue now).3. Handles flimsy magazine paper with no real problems. Ragged edges don’t appear to be a problem but any amount of glue from the backing left on the pages and they don’t feed properly causing a jam. Any amount of glue is bad. If you run your fingers down the edge and can feel bumps, remove it, trim the edges, whatever. If you can see a flat line of glue, trim it off. Sometimes it will feed, sometimes it won’t.4. Compact, nice small size. With the document feeder installed and extended as well as the output tray, it’s about 12″ high by 15″ deep by 11″ wide. Remove the feeder the retract the tray and the dimensions are about 7.5″ high by 6.5″ deep by 11″ wide.5. All necessary cables are provided. Small point maybe but there’s nothing more annoying than getting a new toy and finding out you need to go out for a cable. While many of use have boxes of old cables, that doesn’t mean we will have the right one.6. Return shipping is included if I need to return it or don’t like it, I don’t think that’s going to be an issue. Return shipping can be a nasty surprise.7. The power supply handles 100V to 240V, doubt I will take it on a trip overseas but it’s a nice feature to have.Cons:1. The software version of the manual is useless. I had pages that were upside down and do you think ‘rotate’ or ‘rotate pages’ came up with useful information? If you said yes, you be wrong.2. I finally figured out how to scan and then get the file written to my hard drive by setting up a one-touch button. Before that, sometimes when I hit ‘finish’, the file would write to my hard drive, other times it would not or I had no clue where it went to. Drove me crazy at first and really slowed down the overall speed.3. Does an okay job on pictures but if I was going to scan a lot of pictures, this would not be the scanner I would pick. I didn’t take anything off my rating as that was not my purpose in buying this scanner but I’ll note it.2023 commentLast point I’ll add is when we came back from a 6 month cruise I decided to save all the daily cruise reports just in case I wanted to go back some time and see what we did on some day. It didn’t take very long to scan that many pages, even less when I changed from full color to greyscale which was more than adequate for what I wanted. Full color looks good but does make some big files though that’s not much of an issue given the multi Tb hard drives that you can get now.
Dave Stevens –
Game-Changer for Time Management: Canon imageFORMULA R40 Scanner
The Canon imageFORMULA R40 Office Document Scanner Receipt Edition has truly changed the game for my business in terms of time management. This scanner has quickly become an indispensable tool in our daily operations.From the start, the setup was incredibly straightforward, and the user-friendly interface made it easy to get up and running. The scanning speed is impressive, allowing us to process large volumes of documents and receipts in a fraction of the time it used to take. This efficiency has freed up valuable time, enabling us to focus on other important aspects of our business.The image quality is outstanding, capturing every detail with precision. Whether we are scanning receipts, invoices, or multi-page documents, the output is consistently clear and accurate. The automatic document feeder works flawlessly, handling various paper sizes and types without any issues.One of the standout features of the Canon imageFORMULA R40 is its ability to integrate seamlessly with our existing systems. The included software is intuitive and offers a range of options for organizing and managing scanned documents. This has significantly improved our workflow and document management processes.Another huge benefit is the compact design, which fits perfectly in our office space without taking up too much room. Despite its small footprint, it packs a powerful performance that meets all our scanning needs.Overall, the Canon imageFORMULA R40 Office Document Scanner Receipt Edition has revolutionized the way we handle documents and receipts. It’s a time-saving, efficient, and reliable tool that I highly recommend to any business looking to enhance their productivity and streamline their operations.
KC –
Would buy again, works well
This is an excellent and simple to use scanner. I have used this to scan multiple entire binders of papers and it made the job I had dreaded pretty fast and easy. Over all I am glad I bought this, it was worth the money.
Joaozinho –
Ludicrous Mac support
I have a Mac running the current MacOS, Ventura. This OS has been around since October 2022, not exactly new by OS standards.According to the Amazon product page, this scanner “includes easy-to-use CaptureOnTouch scanning software (Win and Mac).” This short quote contains multiple lies. First, the software is not included. No big deal–the Setup Guide in the box told me to get software from the Japanese Canon web site, which merely asks me if I want Win or Mac. After downloading, installing, and a complete fail, it turns out that the software I downloaded from Japan does not work on Ventura.Canon, how hard would it be to update the Japanese site with a sentence pointing out this major problem?It turns out that the US Canon site has software that they say works on Ventura. I downloaded and installed it. It didn’t work, probably because of files left over from the wrong software. I looked in the Canon forums, where a guy from Canon named Arthur wrote that I have to uninstall the wrong software; however, Arthur doesn’t bother to tell me how many files there are, what the filenames are, which folders they are in, or how to do that; their installer doesn’t uninstall like well-written ones do. Then Arthur wrote to install the most recent software. That didn’t work either.I then spent more than an hour on the phone with Kevin in support, who was very patient and walked me through many uninstalls, reinstalls, and restarts, many of which were in conflict with the installer instructions. After all this, some scanning was possible! However, the scanner remains unusable and will be returned because it will only complete a 3-page job after 2-3 restarts of the scanner and 2-3 restarts of the software, with the same two error messages recurring.
Cyclist –
Easiest software to install compared to others. And makes scanning a breeeze. It rarely jams. The software is pretty “fool proof” as you can delete pages afterwards., mover them around so it’s really good. It’s not complicated compared to alot of other well known brands.
Gerardo F. –
El escaner es muy eficiente y rápido, lo mejor es que escanea por los 2 lados al mismo tiempo, y no pierde el tiempo girandola u acomodandola.
KuanSung –
Small size and works with Mac OS!
Fernando villa l –
bueno en genral, solo que no trae discos para instalacion y es algo complicado o engorroso poder instalar los archivos en la computadota, todo lo demas muy bien
GittiTech –
Scans many photos at a good speed